Accounts Payable:
AP Automation Overview

Automate Invoice Capture and Processing:

ACOM eliminates expensive bottlenecks

Manual labor adds extra costs to every invoice

Nowhere in the Accounts Payable (AP) process is the impact of paper-based processes felt more than in invoice processing. Keying in data, moving paper, and a long list of other manual steps create a bottleneck that results in expensive consequences:

  • Lack of visibility and control
  • Increased staffing requirements
  • Costly incorrect and duplicate invoice payments
  • Lost discounts and late payment penalties
  • High error rates

Electronic processing really pays

ACOM’s invoice processing module can automate virtually all manual activity from initial receipt to scheduling invoices for payment. With remote or distributed scanning and indexing you can accurately capture all key invoice data from invoices. Captured information can then be automatically validated and imported directly into your accounts payable, ERP, document management or other back-end system. The invoice is then routed for approval automatically and electronically, using a defined workflow.

Ready to eliminate paper completely? ACOM can enable you to receive invoices electronically via EDI.

Automating invoice processing delivers:

  • 40-60% reduction in average cost-per-invoice processed
  • Reduced invoice processing cycle times from days to hours
  • Increased accuracy
  • Increased productivity of AP staff
  • Improved compliance and payables visibility
  • Seamless integration with your ERP and AP systems

No more manual filing or lost documents

ACOM’s automated invoice processing modules interface directly with our document management solution, automatically storing purchase orders and associated documentation for easy retrieval. You can securely access records from any location, and print or distribute them electronically, with just a few clicks.

ACOM makes the transition easy

ACOM’s modular automated purchasing solution makes it easy to transition to an electronic invoice purchasing environment.

  • No custom programming is required, implementations are quick and easy integrating seamlessly with existing systems
  • Modular architecture enables you to automate the entire AP process, or address just one phase at a time
  • New technologies have made conducting business in a fully automated electronic environment a viable option for many smaller organizations.

Integrate your entire Purchase-to-Pay process automatically

Learn how ACOM’s Integrated Document Management Suite integrates:

Next Steps