Accounts Payable:
AP Automation Overview

Automate Payment Processing:

Cut costs instead of cutting checks

Paper checks waste your money

Accounts Payable processes that are still organized around paper checks eat into profits needlessly. Checks are expensive to produce, slow to deliver, and carry ever-present risk of fraud. Cash positions are never precise because you don’t know who cashes what check, when.

  • Every check costs $2.00 or more to print and mail
  • Check fraud reaches far in to the billions of dollars annually
  • Clumsy manual approval cycles delay payments, slash early payment discounts
  • Paper records require excessive staff for processing, filing, document search
  • Reconciliations can never be as exact as you want

Enjoy the payoffs of electronic ACH payments

ACOM’s automated electronic payment environment eliminates the high physical costs of paper check processing, reduces labor, alleviates check fraud and provides positive cash management.
Electronic ACH payments move directly from your bank account to vendor banks. Remittance information is issued as part of the payment run via email, fax, web-download, or paper copy. If checks are part of the run, a Positive Pay file can be sent to the bank automatically.

  • ACH payments cost only pennies per payment
  • Check form templates replace expensive preprinted check forms
  • Payment (Remittance) information is automatically issued (print or send electronically)
  • A single payment run does it all

Your AP staff executes processes without ever loading a printer or touching a file cabinet. Even payment inquiries are reduced; using a secure portal, vendors can research their payment history and check the status of current payments online, freeing up staff to focus on higher value activities.

ACOM makes the transition easy

ACOM’s EZPayManager is a modular suite of payment-automation solutions that make it easy to transition to an electronic payment environment.

  • No custom programming is required, implementations are quick and easy
  • Vendor outreach promoting epayment acceptance is fully automated
  • Vendor sign-up is completed in a self-service secure web portal
  • Modular architecture enables you to automate the entire AP process, or address just one phase at a time

Take control for greater security

Controllers/AP supervisors can maintain a real-time view remotely over the payment run; separation of functions avoids concentration of responsibility with a single individual. Multi-layer access and audit trails support compliance programs with detailed positive reports on the entire disbursement process.

No more manual filing or lost documents

EZPayManager interfaces directly with ACOM’s document management solution, automatically capturing and indexing records and associated documentation for easy retrieval. You can securely access records from any location and print or distribute them electronically with just a few clicks.

Integrate your entire Purchase-to-Pay process automatically

Learn how ACOM’s Integrated Document Management Suite integrates:

Next Steps