Document Management Case Studies - Manufacturing

CASE STUDIES INDEX

Automotive Parts-Maker Wabash Technologies to Implement ACOM's Platform-Independent EZContentManager for Document Management, Records Retention and Retrieval

THE CHALLENGES

1. Speed-up accounting document search and retrieval process.
2. Automate Records Retention to meet government compliance regulations.
3. Reduce postage costs by enabling electronic delivery of documents.

THE BACKGROUND
Wabash Technologies, a major manufacturer of OEM and aftermarket parts for automobiles and trucks and a longtime user of back office document systems from ACOM Solutions, Inc., needed to consolidate its records retention and document retrieval programs.

“An in-house committee has been working for about a year to develop a new document retention policy that would accommodate new government regulations as well as the company’s own requirements for archiving and rapid retrieval of corporate documents,” said Wabash IT Manager Mariano Vilches. “In addition, we have been using a proprietary solution to manage documents such as invoices, accounts payable and accounts receivable, but it was less efficient than we had hoped.”

THE SOLUTION
When we found EZContentManager, we realized that we could put both activities (compliance and archiving/retrieval) onto a single platform, and that our search and retrieval operations would be accelerated significantly.”

The fact that Wabash Technologies already uses ACOM’s EZeDocs/400 document output management solution and EZPayManager/400 payment management solution was critical to the decision, Vilches added. The company generates electronic documents using the BPCS data and can print them or send them anywhere in the world electronically, using ACOM’s fax and email delivery capabilities.

ACOM’s EZContentManager is a web-based document management solution that accepts any document or file from any source and stores them in one central repository, eliminating silos of information.

• Documents from ACOM’s EZeDocs/400 and EZPayManager/400 are indexed and stored automatically as they are generated.
• Paper documents can also be scanned, indexed and stored as electronic documents.

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Document Management Case Studies Index