Document Management Case Studies
Education
PROBLEM/NEED:
A document management system that provides easy access to thousands of student records for a geographically dispersed teaching staff. Eliminate manual faxing or mailing of student records to school headquarters (each up to two inches thick), and the $10,000 fireproof file cabinets required to store them.
Public Utility
Santa Margarita Water District
PROBLEM/NEED:
Satisfy mandated freedom of information requirements of several government agencies as well as the voluminous record-keeping and disaster recovery requirements of its four key departments.
Manufacturing
PROBLEM/NEED:
Needed greater speed, efficiency and functionality in the retrieval, viewing and distribution of accounts receivable documents. Requirements included the ability to scan shipping documents into the repository and link them directly to the corresponding invoices.
PROBLEM/NEED:
Needed to consolidate its records retention and document retrieval programs while accommodating new government regulations and the company’s own requirements for archiving and rapid retrieval of documents.
Next Steps
