Document Management- Manage
EZContentManager's document routing and workflow functionality provides business users with an intuitive environment for creating and modifying process flows, based on familiar tools such as Gantt Charts.
The system uses simple steps, such as process definition and task management, to enable users to manage document workflows over the Internet. Coordinates all EZContentManager phases, automates usage control, and provides full range of reports.
Benefits
- Increases productivity and collaboration by automating the document management submission, review and approval process.
- Eliminates work lost when co-workers overwrite modifications to important documents.
- Simplifies document management.
- Ensures that users follow standard document management process.
- Tracks business activities within a centralized system
Features:
- Graphical Workflow Designer - Create custom workflow templates to regulate and refine document-oriented business processes using the intuitive template designer.
- Support document submission, review, approval and distribution workflow process - Coordinate document-driven processes with stage-specific schedules and automated notifications that pace, prompt, and apprise designated workflow participants throughout the workflow process.
- Task Routing - Route documents to particular knowledge workers or specific project teams dispersed across multiple offices, departments, or divisions for the necessary review and revision.
- Digital Signatures - Digitally sign any processed document to ensure maximum accountability and trace every instance of a particular signature within the signature log.
- Process Summaries, Progress Histories, & Gantt Charts - Consult assorted graphical representations for current status reports and stage-by-stage timelines of all participant activity within each process.
- Document Distribution - Automatically distribute all fully-processed documents, attached files, and stage commentary to designated recipients as a bundled .zip file or web URL.
